Six product areas on one platform. Every practice gets the base plan and adds the packages its work needs.
When a practice trials new software, the BCBA opens the graphing first and decides within an hour. That hour is the one we built for. The curriculum library removes the cold start, so a program goes from blank page to running in minutes, and every data type a clinician actually uses is native instead of improvised through a notes field. Graphs carry the phase lines and mastery thresholds a reviewer expects to see. Deep dive: the clinical engine →
DTT with prompt hierarchies, frequency, rate, duration, latency, partial/whole interval, momentary time sampling, task analysis, ABC, and percent-correct.
RBTs collect with airplane mode on. Data queues locally and syncs with no duplicates when signal returns, with the original collection timestamps.
Phase-change lines, mastery thresholds, trend overlays, prompt-level breakdowns. Export any graph to PNG or PDF for treatment-plan reviews.
Set criteria (e.g. 80% across 3 consecutive sessions, 2 staff). Targets auto-flip to mastered overnight and notify the BCBA.
Start from curated curriculum templates, manding, tacting, listener responding, behavior reduction, instead of a blank page.
Score domain and item grids at intake and each re-auth, track per-domain progress over time, and turn the lowest-scoring items into program targets in one click. Engine plus editable starter grids; you load your own licensed VB-MAPP, ABLLS-R, or Vineland items.
Session-note narratives generated from actual collected data. Drafts only, a clinician always reviews, edits, and signs. Every AI call is audit-logged. See how AI drafting works.
The AI package is free during the beta. Drafts are built from what your team recorded in the session, and a clinician reviews and signs every one.
AI drafting is a switch, not a dependency. A practice that would rather not send session data anywhere can leave it off and lose nothing structural. Graphs, mastery checks, claim generation, and the payroll export never touch a model. Owners control the switch, and it can be set per role.
Most billing problems are created weeks before the biller ever sees them: coverage that lapsed quietly, an auth that ran dry, a session that never got a billable line. Billing shares a database with scheduling and session delivery, so ABAVault catches them upstream, where a fix still takes minutes rather than a 60-day resubmission cycle. Your biller ends up working exceptions instead of reconstructing history. Deep dive: billing & RCM →
Generate 837P files and CMS-1500 forms, submit through integrated clearinghouses, and auto-post 835 ERAs when payers respond.
Verify benefits (270/271) before the first session, plan status, copay, coinsurance, deductible remaining, and auth requirements.
Per-payer billing configuration, code rates, modifiers, and validation rules that catch problems while the claim is still yours to fix.
Sessions that happened but never got billed, auths burning down faster than expected, and stale eligibility all get surfaced automatically.
Track authorized units against scheduled and delivered sessions so you never deliver services you can't bill.
Families pay patient-responsibility balances online through the caregiver portal, posted straight to the client ledger.
Practices bleed hours in ten-minute cuts. Somebody rebuilds the schedule around one cancellation, somebody else chases a form across three inboxes, and then there is the document a staff member swears they uploaded. Each tool below takes one of those cuts off your team's week, and together they are usually worth a part-time hire.
Match staff availability, client availability, authorization limits, and location hours automatically. Conflicts flagged before they happen.
Staff clock in and out on mobile with location capture. Travel and mileage tracked for reimbursement.
Build any clinical or administrative form with a drag-and-drop builder, assign by role or event, and route for review and sign-off.
Staff and caregiver messaging with moderation tools, flagged-content review, and full audit trails.
Client attachments, entity documents, and compliance docs with storage quotas, soft-delete recycle bin, and access controls.
Locations with operating hours, operating costs, per-location compliance, and cross-site reporting for growing organizations.
Ask any owner where their Sunday evening goes and the answer is rarely clinical. It goes to the PTO spreadsheet, the payroll reconciliation, and the credential expiry nobody caught. Per-user platforms leave all of that to a second subscription and a prayer. ABAVault treats HR as part of running care, because a therapist's day off, paycheck, and certification collide with your schedule whether your software admits it or not. Deep dive: HR & payroll export →
A real accrual ledger, tiers, carryover caps, mid-period hires, with time-off requests and approval flows built in.
Track RBT/BCBA certifications, background checks, CPR, and TB tests with expiry alerts before they lapse into unbillable sessions.
Hours from actual clocked sessions, overtime calculated with state labor-law rules, and payroll-ready exports.
Live organizational chart with configurable field visibility, who reports to whom, at which location.
All 203 capabilities are permission-gated across 17 roles, 16 of which you can assign. RBTs see assigned caseloads only.
Late-notice tracking, absence patterns, and coverage visibility so cancellations don't become lost revenue.
You already generate the data. This turns it into decisions you can defend: which locations actually make money, which payers pay slowest, which clients are drifting off their authorized hours, and what to tell a family before they ask.
More than 140 prebuilt reports across 13 groups: clinical progress, revenue integrity, capacity and margin, cash and AR, workforce, compliance, and more. Every report is role-gated, and each user assembles their own dashboard from the reports their role can see.
Families see upcoming sessions, BCBA-shared progress summaries, sign consents electronically, message the team, and pay balances, all gated by what you choose to share.